The Deliverable D1.1 Quality Assurance and Risk Management Plan is the first one to be produced in the project, pursuing to define and establish the guidelines, mechanisms and procedures to facilitate the management of the project, encompassing aspects such as roles and responsibilities of the different boards participating in the project, documentation and communication management procedures and tools, reporting and monitoring by means of the use of Key Performance Indicators (KPIs), and risk management and their respective contingency plan.
The project has setup three main committees to ensure an efficient decision-making process, a smooth and fluent communication and flow of information and documentation, and a high quality work performed achieving the expected goals. Project Management Board (PMB) is the major decision-taken body. Project Executive Board (PEB) is in charge of day-to-day technical work and progress; and RTD Board (RTB) takes the technical decisions.
To ease the communication among the different bodies and participants in the project in general, a set of tools have been deployed. An instance of the web application Redmine (containing a repository, a wiki and an issues tracking system), an Adobe-based online meeting system (Polireunion) and fourteen mailing lists constitute the management and communication tools. To enhance the visibility and potential interest of stakeholders, a website has also been built (http://www.atmosphere-eubrazil.eu/).
All the aspects concerning the meetings (both physical and virtual, within the consortium and with the funding bodies) such as their planning, logistics and draw up of the agenda and minutes, are also detailed.
The process of production of Deliverables, together with the proof of achievement of Milestones, their minimal content and process of review (two reviews are planned for deliverables) is also included, listing the reviewers appointed for each deliverable. This process of review takes up to two and a half weeks until the submission to the funding bodies, and ensures the quality of the documents. The content of Periodic Reports is also detailed.
Finally, in order to avoid or detect at early stages any underperforming, deviation or misalignment between objectives and results, thirteen risks have been initially identified (and the corresponding contingency action has been defined) and thirty-four KPIs have been defined to monitor and measure the progress towards ATMOSPHERE goals.
Note: This document is "Confidential", only available for the ATMOSPHERE consortium members and the European Commission services)